COMMITTEE, BOARD AND ACCREDITATION CALENDAR

Unit (Department Level) / Process

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Main Output / Evidence (According to the Document)

Department Quality and Accreditation Committee

T

Risk + K

K

T + PDCA

T

K + (draft self-evaluation report)

R (self-evaluation / annual)

Self-evaluation report, PDCA monitoring, risk–action, up-to-date evidence files

Department Education Committee

T

R (end-of-semester evaluation)

T

T + (revision proposals)

Curriculum/course plan revision proposals, program learning outcome alignment, monitoring completeness of course information packages

Department Assessment and Evaluation Subcommittee

T (assessment plan schedule)

R (fall outcome attainment analysis)

T

R (annual outcome attainment)

Program outcome assessment analyses, course outcome attainment reports, monitoring rubric use

Department Stakeholder Advisory Board

A (optional stakeholder survey)

T

R (meeting results)

Updating internal/external stakeholder lists, at least one meeting per year, feedback report

Department Exemption and Course Equivalency Committee

T (registration-period procedures)

T (spring registration/course equivalency)

R (annual summary/input for improvement)

Equivalency Analysis Form, course equivalency reports (submitted to the Faculty Administrative Board), OBS/EBYS evidence

Department Career, Internship and Alumni Monitoring Officer

A (employer/internship form compilation)

A (alumni survey period)

R (alumni/internship data summary)

Internship monitoring, updating the alumni database, forwarding employer feedback to the committee

Department Internationalization Officer

R (mobility data compilation)

R (spring data compilation)

R (annual data/summary)

Incoming/outgoing mobility data; evidence of coordination with faculty internationalization activities

Department Digital Communication and Web Officer

K (content review)

K

K

K

K

Up-to-date web content, evidence of publication of quality/committee outputs

Academic Advising: First Meeting (Fall/Spring)

T (first two weeks)

T (first two weeks)

Meeting Form, course registration/approval evidence, student goal setting

Academic Advising: Second Meeting (Fall/Spring)

T (last two weeks)

T (last two weeks)

Meeting Form, performance evaluation, cause analysis, satisfaction survey

At-Risk Student Monitoring and Early Warning (Based on the Guide)

K (analysis)

K (analysis)

At-Risk Student Monitoring Form, monitoring GPA < 2.00, action plans

Faculty Student Representation / Department Participation (FÖTKK)

T

T

R

Student Opinion Report, evidence of student views in board decisions

Notes / Standard Monitoring

• K: Update the Evidence Matrix/evidence repository (at least every six months) (Article 22).

• PDCA: Update the PDCA monitoring table (Article 21).

• Risk: Annual analysis of the Risk–Action Table (Articles 5/18 and 14).

• T: Meeting; R: Report/Minutes; A: Survey/Feedback; İ: Improvement action.

• Student participation: The relevant representative is consulted on student-focused agenda items; the opinion report is attached to the decision minutes (Article 24).

• Annual closure: Committee outputs are archived with standardized versions/dates at the end of the academic year (Article 25).

A:Survey / Feedback

İ:Improvement action

K:Evidence Matrix / Evidence repository update

R:Report / Minutes

T:Meeting