Education- Traning Period

COURSE REGISTRATION AND REGISTRATION RENEWAL PROCESS

► How do I register for a course?

On the course registration dates specified in the academic calendar, each student completes their course registration by selecting the courses of the program they are registered for via the student information system and having their course registration approved by their advisor.

► Who is an academic advisor?

A faculty member is assigned by the relevant department/program head to deal with the education-training and other problems of students.

► What happens if I do not register for a course or renew my registration within the deadline?

Students must renew their registrations within the periods determined by the Senate at the beginning of each semester. Students who do not renew their registrations within this period cannot attend classes in that semester and this period is counted as their education period. The registration of second-term students who do not pay the tuition fee during the initial registration and renewal will not be renewed. In addition, the registration of students who pay the contribution fee/tuition fee but do not register for courses will not be considered renewed.

► What should be done if a mistake is made during Course Registration/Re-registration?

Mistakes made during the registration renewal process can be corrected with the help of the advisor faculty member on the course add, drop and advisor approval dates specified in our university's academic calendar.

► If a student does not renew his/her registration for a semester, will his/her right to remain a student continue for the following semester?

Students are required to renew their registration at the beginning of each semester within the principles determined by the relevant academic unit's board of directors and the period determined by the Senate (except for students who register for the first semester of the first year). Students who do not renew their registration within this period cannot attend classes in that semester and this period is counted as their education period, their student status continues but they cannot benefit from student rights.

► Who determines the dates for students' registration renewals, midterm exams, end-of-term exams and other exams?

The dates of registration renewal, midterm, end of term and make-up exams are specified in the academic calendar determined by our University Senate. In accordance with this, the exam dates of the courses are prepared by the relevant academic unit management and announced to the students.

► How are tuition fees determined ?

Contribution fee/tuition fees are determined each year by Presidential Decree upon the opinion of the Council of Higher Education and the recommendation of the Ministry of National Education.

► Are there differences in tuition fees?

Contribution fee / tuition fees are determined by the Presidential Decree in different amounts for faculties, colleges, institutes and departments, taking into account the characteristics and duration of the branches of study.

► What happens if tuition fees are not paid on time?

If the contribution fee/tuition fee is not paid on time, the student cannot register for courses and loses the right to study for the period for which he/she has not paid. He/she cannot benefit from the student rights of the relevant period. This period is counted as the education period.

► How and for how long can a registration freeze be done?

Students who have to take a break from education due to a legitimate and valid excuse determined by the senate of our university may have their registration suspended for a maximum of two semesters if they document their excuse and the relevant unit's board of directors approves. Students whose registration is suspended do not pay tuition fees/contributions during these periods, cannot continue their education, cannot benefit from student rights, and these periods are not counted as part of their education. Applications for suspension of registration are made to the academic units where they are registered.

GRADE EVALUATION SYSTEM AND ECTS

What is the grading system like at the university?

The university has a credit system based on the course passing system. Students are given letter grades by applying a relative system to the raw success averages calculated from the grades they receive from mid-term exams and evaluations and from the end-of-term exams.

Exams are graded out of 100. The type of mid-term evaluations for a course, the weights of applications such as workshops, laboratories, practical work are determined by the instructor of the course within the first two weeks of the semester and announced to the students by the department head. The success average of the course is determined by adding 40% of the mid-term evaluations and 60% of the mid-term/end-of-year exam or make-up exam grades and taking two digits after the decimal point. In order to pass the practical courses, the practical grade must be 60 and above.

The course success grade is calculated using the relative evaluation method, based on the course success average. The application principles of the relative evaluation method are determined by the Senate. Using the relative evaluation method, each student is given success grades, expressed in letters indicating the degree of success, by the relevant faculty member and specified in the table below:

 

Success Grade	Coefficient	Percentage Equivalent	Rating
A	4	90-100	Perfect
B	3.5	85-89	Very good
C	3	75-84	Good
D	2.5	70-74	Middle
TO	2	60 – 69	Passes
FX	1.5	50-59	Unsuccessful
F	0	49 and below	Unsuccessful

Students who do not meet the attendance requirement or fail the application are given a DZ (non-attendance) grade. The coefficient value is the same as F. In addition, YT, YZ, MU grades, which do not have a coefficient value and are not included in the grade point average, can be given.

YT (Satisfactory) and YZ (Unsatisfactory) success grades are used to evaluate grades received from courses that are not deemed appropriate to be included in the general grade point average with the approval of the Senate. A student deemed successful by the instructor is given a YT grade, and a student deemed unsuccessful is given a YZ grade.

Students who receive an A, B, C, D, or E grade from a course are considered to have passed that course. Courses with a grade of FX, F, DZ, or YZ are considered to have failed and are repeated in the first semester they are offered. Students who fail an elective course can register for other elective courses offered in the same semester. Students who change elective courses must fulfill the attendance requirement for the elective course they will take for the first time.

► What is relative evaluation?

The relative assessment system is the determination of the student's grade point average, which is determined according to the weights of the midterm and final or make-up exams, according to the success level of all students taking that course. The success level is automatically determined through the automation system by taking into account the statistical distribution of the grades and the class arithmetic average. The raw success grade calculated from the midterm and final exam grades that the students receive according to their weights is converted into letter grades according to the performance they show within the group taking that course. Relative Assessment is not a success measurement system, but a method of evaluating the grades obtained as a result of the measurement.

► How is relative evaluation applied?

The final exam is automatically done by the automation after the student's grades are entered by the instructors. There is no intervention by the relevant instructor in the system. The extent to which the students are below or above the class average is expressed according to the standard deviation scale. The student's standard score (T score) in the class is calculated according to the standard deviation and arithmetic mean of the class. The student's standard score is converted to the relevant letter grade in the table according to the level of the class.

The grades of students whose raw success grade is 20 and below are not included in the relative evaluation calculation. These grades are evaluated as F. After the relative evaluation, the grades of students whose raw success grade is 35 and below and students who receive less than 40 points in the midterm/end-of-year or make-up exams are evaluated as F.

If the number of students passing the course in the class is 10 or less, or if the number of students participating in the evaluation during the relative evaluation calculation is 10 or less, relative evaluation is not applied. Success grades are given according to the classic letter grade conversion table.

► What is ECTS?

The European Credit Transfer System (ECTS) is an accreditation system developed by the European Union to facilitate student mobility and ensure that students' education abroad is recognized in their own countries. It is based on student workload based on the acquisition of knowledge, skills and competencies determined in the Turkish Higher Education Qualifications Framework and envisaged on a program basis. One ECTS is based on a workload of 25-30 hours.

► How is student workload determined?

Provided that an academic year is equal to 60 ECTS, each semester is equal to 30 ECTS in our university, which applies 2 semesters. The student's workload of 25-30 hours is taken as the basis to be equal to 1 ECTS. When calculating student workload, it refers to all the time spent in educational activities such as laboratory, workshop, clinical work, homework, practice, project, seminar, presentation, exam preparation, exam, workplace training, in addition to course hours. Students must take at least 30 ECTS courses for each semester.

► How is the overall weighted grade point average calculated?

The general weighted grade point average is calculated by multiplying the coefficients of the last success grades the student received from the courses he/she registered for, including the semester he/she completed since he/she started studying in the unit, by the ECTS of the course, and dividing the number obtained by the sum of the products, by the ECTS totals of these courses. 

 

EDUCATION – TRAINING PERIOD

► Is the ID card given when you first register at the university valid for the entire duration of your education?

It is valid for the duration of education, provided that the stamp is affixed every year.

► What should be done if the ID card is lost?    

If the student ID card issued by our university is lost or damaged, an application must be made to the student affairs office.

► In what cases is a student's registration deleted?

a)  If it is understood that the student has provided false, inaccurate or incomplete documents or made false statements during registration,

b)  If the student has been expelled from the higher education institution in accordance with the provisions of the Student Disciplinary Regulations of Higher Education Institutions,

c)  In case of completion of the maximum study period,

d)  If the student makes a written application to cancel his/her registration, his/her registration will be cancelled.

► Will the tuition fee/contribution be refunded if the student registers and then voluntarily withdraws his/her registration?

In accordance with the relevant article of the Presidential Decree, tuition fees/contributions of students who register and then voluntarily cancel their registration will not be refunded.

► How are courses and curriculum determined at the university?

Courses at the university are determined by the proposal of the relevant academic units and the approval of the Senate. Course programs are determined by the proposal of the relevant department/program and the decision of the relevant academic unit and announced to the students.

► How much of a course does a student have to attend during a semester?

Students are required to attend theoretical courses at least 70% and practical courses at least 80%. Students who participate in scientific, social, cultural and sportive activities and competitions for the purpose of representing our country or university may be excused from courses and exams by the relevant unit's board of directors, and the periods they cannot attend classes are not considered as absences.

► Which students cannot take the end-of-term exam?

Students who cannot meet the attendance requirements for theoretical or practical courses and students who fail in practical courses cannot take the end-of-term exams.

► Can a student who cannot take the end-of-term exam take the make-up exam?

Students who do not take the end-of-term exam can take the make-up exam. Students who pass the end-of-term exam and students who fail due to practice or absenteeism cannot take the make-up exam.

► Is the relative assessment calculated again after the make-up exam?

Relative evaluation calculation is not made again after the make-up exam. Letter grades are given according to the standard deviation and arithmetic mean of the end-of-semester exam.

► When are the exam results announced?

The instructor must announce the exam results within 15 days from the midterm exam date and within 7 days from the exam date for other exams.

► For which exam grades can an objection petition be submitted?

A petition for material error can be submitted for all exams.

► How many days after the grades are announced can a petition for material error be submitted?

A petition for objection to material errors can be submitted to the department secretary in writing within five working days following the announcement date of the exam results.

► How many days should it take to submit the reports for make-up exams?

The documents received for the make-up exam must be submitted to the relevant department head with a petition within 5 business days from the date of receipt.

► For which exams can make-up exams be opened?

Make-up exams are held for midterm exams on the dates determined by the relevant board of directors. No make-up exams are held for end-of-term exams, make-up exams, or make-up exams that have been opened.

► What excuses are valid for make-up exams?

All articles specified in the Decisions of our University Senate on Just and Valid Reasons are valid for make-up exams. 

► What is a three-course (formerly known as a single course) exam?

Senior students who have three failed courses left to graduate can apply for the three-course exam regardless of the semester. Not completing the compulsory internship does not constitute an obstacle to taking the three-course exam. Three-course applications cannot be made for courses for which the attendance requirement is not met. Applications for the three-course exams are made to the relevant academic units.

►  When are the three-course (formerly known as one-course) exams held?

Three-course exams are held at the end of each semester, on a date determined by the relevant academic unit, within 3 months following the make-up exam.

► What is the passing grade for a three-course (formerly known as a single course)  exam?

Students who receive a grade of 50 or above in a single course exam are considered successful. Letter grades in single course exams are determined according to the absolute evaluation system.

► Can those who fail the three-course (formerly known as the single-course)  exam take the single-course exam again?

Students who fail a single-course exam can take the single-course exam again in the following semesters.

► What are the conditions for graduation?

Students who successfully complete all courses in the curriculum of the program they are enrolled in are eligible to graduate. Associate degree students must complete 120 ECTS credits, and undergraduate students must complete 240 ECTS credits.

► How is a student's graduation date determined?

A student's graduation date is the first business day following the completion of the education-training studies and exams that form the basis of graduation.

► How can a graduating student receive his/her diploma?

Graduating students receive their diploma;

a)  By applying to the student affairs office in person,

b)  By directing a person to whom he/she has given a notarized power of attorney to the student affairs department,

c) graduate.kmu.edu.tr You can request your diploma to be sent via cargo from the address below and receive it.

► What should be done in case of loss of diploma?             

The student must apply to the Student Affairs with a petition declaring that he/she has lost his/her diploma.

► What is the maximum duration of study?

Students must complete two-year associate degree programs in a maximum of four years, four-year undergraduate programs in a maximum of seven years, five-year undergraduate programs in a maximum of eight years, and six-year undergraduate programs in a maximum of nine years, regardless of whether they register for each term, starting from the term in which the courses related to the program they are registered for are given, except for the one-year foreign language preparatory class. The maximum preparatory education period is two years.

► How can I benefit from special student status?

Students who have completed at least one semester of an associate degree program and at least two semesters of an undergraduate program and have a cumulative grade point average (CGPA) of at least 3.00 out of 4.00 can apply as special students. However, these conditions are not required for students with health or safety issues specified in our University's Special Student Directive.

► How can I take classes from a higher class?

Students with a GPA of at least 3.00 and no missing or failed courses up until the current semester can register for the next-level courses with the approval of their advisors. In addition, students who are exempt from courses in the current semester can take courses from the next-level class up to the total ECTS of these courses.

► What should I do to apply for exemption?

In order to have the courses previously taken at another higher education institution adapted, students may apply to the department/program head where they are registered within 15 days from the beginning of each academic term, with an approved transcript, course contents and application petition.

► How can I transfer horizontally?

Students can apply for horizontal transfer in two different ways: according to their GPA and ÖSYM score. Application requirements and dates for horizontal transfer are announced by universities on their own websites.

► To which class will the transferring student be assigned?

The class to which the student will be adapted is determined by the adaptation committee based on the compatibility of the courses of the program to which the student is transferred and the program he/she was previously enrolled in.

► Where and how can I log in to the distance education system?

https://uzem.kmu.edu.tr You can log in with your username and password that you use in the Student Information System.

 

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